Clemson Graduate School

Clemson Graduate School

Fiscal Policy

Settlement of University Fees

The entire amount of the expense for each semester or summer session is due and payable at the beginning of each semester or summer session, and no student is enrolled officially until all expenses are satisfied. In special cases, the University will accept, at the beginning of a semester, a non-interest-bearing promissory note for a portion of the semester residence hall and board fee. In such cases, the note for the first semester charges will be due October 1, and the note for the second semester charges will be due March 1. Upon certification by the dean of the Graduate School and upon authorization by the student of a payroll deduction for payment, deferred payment of academic and health fees may be granted to a student employed as a graduate assistant. The total amount deferred shall not exceed the total of the graduate assistant fees for the semester. Payment of the amount deferred is to be made in six equal installments through payroll deductions beginning with the second pay period of the semester. Should an assistantship be terminated, any unpaid balance of funds deferred is payable immediately as well as any additional fees due. No deferred payments are permitted for summer sessions for any graduate student.

All other transactions relating to payment should be conducted with the University Revenue and Receivables Office. All checks and money orders should be made payable to Clemson University. A personal check given in payment of University expenses that is returned by the bank unpaid immediately creates an indebtedness to the University.

Returned Checks/Charge Cards

A check or charge card given in payment of University expenses or a check cashed by the University that is returned unpaid by the bank immediately creates an indebtedness to the University. The University Revenue and Receivables Office, G12 Sikes Hall, administers matters related to the collection of all returned checks for students and nonstudents.

The Bursar's Office will redeposit returned checks in payment of academic fees for the fall and spring semesters. A $25* returned check charge will be assessed for each returned item in accordance with state laws. Students with returned items for payment of academic fees are also subject to a late payment fee of $5* per calendar day, not to exceed $350*, beginning on the day after the last day of late registration. If the note is returned to the University in a timely manner with no response by the student or drawer, a written request to disenroll the student will be made to the registrar. If the request is approved, the percentage of refund will be applied to the debt. If the check is returned after the midpoint of the semester with no response, by the student or drawer, a decision will be made by the director of Revenue and Receivables and the registrar as to the effects of disenrollment. At this point, the student will owe 100 percent of tuition and fees, even if he/she has been disenrolled. The University may restrict subsequent payment for academic and other fees by accepting only cash, certified checks, cashier's checks or money orders.

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Any individual who cashes a two-party check or uses a two-party check for payment of University expenses will be held responsible for that check if it is returned unpaid by the bank. Checks used as payment for various University services, such as meal plans, housing, etc., that are later returned unpaid by the bank give the University the right to cancel such services and cause forfeiture of any refund.

Any returned item not collected by the above procedures may be turned over to a collection agency and the indebtedness reported to a credit bureau. Costs of collection will be added to the debt. Transcripts and diplomas will be withheld pending payment, and the debt may be deducted from state income tax refunds.

Abuse of check cashing and check payment privileges may result in the restriction of such privileges for an indefinite period of time based on the frequency and/or dollar amount, as determined by the University Revenue and Receivables Office.

Past Due Accounts

Any indebtedness to the University which becomes past due immediately jeopardizes the student's enrollment, and no such student will be permitted to re-enroll for an ensuing semester or summer school term. Billing fees and/or collection costs may be added to the indebtedness. Further, any student who fails to pay all indebtedness, including collection costs, to the University may not be issued a transcript or diploma. Unresolved debts may be turned over to a collection agency, be reported to a credit bureau and deducted from state income tax refunds. Debts include but are not limited to the following: parking violations, library fines, rent, academic fees and others.

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Refund of Academic Fees

Regular Semester. No refunds will be made on a semester's academic and medical fees after four weeks from the last day to register. In the case of a withdrawal from school, the refund will be based on the effective date of withdrawal as shown on the official University withdrawal form. Refunds for full-time students who drop to part time and part-time students who drop credit hours will be based on the date the course is dropped. To be eligible for a refund, the request must be received by the University Revenue and Receivables Office prior to the beginning of the next term. If a student withdraws prior to the last day to register, the refund is 100 percent. Beginning with the day following the last day to register, refunds for periods of four weeks or less during a semester shall be made on the schedule shown below.

Refund of Academic Fees - Fall/Spring Semester
Period of Enrollment after Last Day to Register Portion Refunded
One week or less 80%
More than 1, but not more than 2 weeks 60%
More than 2, but not more than 3 weeks 40%
More than 3, but not more than 4 weeks 20%
More than 4 weeks 0%

Summer Session. No refunds of academic and medical fees will be made after three weeks from the last day to register. In the case of a withdrawal from school, the refund will be based on the effective date of withdrawal as shown on the official University withdrawal form. Refunds for students who drop credit hours will be based on the date the course is dropped. To be eligible for refund, the request must be received by the University Revenue and Receivables Office, prior to the beginning of the next term. If a student withdraws prior to the last day to register, the refund is 100 percent. Beginning with the day following the last day to register, refunds for summer school sessions shall be made on the schedule indicated below.

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Refund of Academic Fees - Summer Sessions
Period of Enrollment after Last Day to Register Portion Refunded
< 3 Weeks 3 Weeks 5 or 6 Weeks > 6 Weeks
One week or less 0% 40% 60% 60%
More than 1, but not more than 2 weeks 0% 0% 20% 40%
More than 2, but not more than 3 weeks 0% 0% 0% 0%
More than 3 weeks 0% 0% 0% 0%

Establishment of University Fees

The annual State Appropriation Act imposes the general requirement that student fees be fixed by the University Board of Trustees. The act imposes two specific requirements on the Board:

  1. In fixing fees applicable to academic and general maintenance and operation costs, the Board must maintain a minimum student fee not less than the fee charged the previous year;

  2. In fixing fees applicable to dormitory rental, dining halls, laundry, infirmary and all other personal subsistence expenses, the Board must charge students an amount sufficient to cover fully the cost of providing such facilities and services.

* All fees and charges listed are subject to change without notice.

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